Human Resources » Retirees as Conjoint Academics

Retiring Academic staff may seek conjoint appointment within the School of Medical Sciences. Approval of the conjoint appointment will be at the discretion of the Head of School and dependent on the needs within the School and the availability of resources to support the on-campus work.

Retired academics who become conjoint appointee to the School of Medical Sciences are highly valued members of the staff. They contribute significantly to undergraduate/postgraduate teaching and to the distance education programs where they provide specialist expertise. Conjoints generally, also contribute to the research effort of the School. Full time academic staff who retire and take up a conjoint appointment in the School do so because of a strong commitment to one or more of the teaching programs, to research or both. It is expected that they will be actively involved in one or more of the following:

  • Research: contribute to the research activity of the School (publications, postgraduate completions, seminars etc.) and be externally funded
  • Supervision: support of research students as a supervisor or co-supervisor
  • Teaching: contribute to undergraduate / postgraduate local / distance programs
  • Mentoring: support of students in the various programs offered by the School and Faculty; support fellow academics, particularly young academic staff.

Agreement between the conjoint and the School

The transition from full time member of staff to conjoint appointment will involve a reduction in duties such as routine administration or service on University committees and an ongoing commitment to others such as involvement in and development of particular areas of teaching or research. Therefore it is essential that the applicant discuss his or her plans the Head of School and the Head of Department prior to taking up a conjoint appointment in order to ensure adequate resources are available for these activities. This should result in a written agreement over the responsibilities to be undertaken, the period of the appointment, the level of anticipated research or teaching activity, the resources to be allocated in terms of space and equipment and the numbers of postdoctoral and postgraduate students to be involved in the research.

The period of the agreement should be specified and may be terminated prior to the anticipated cessation of the agreement at the discretion of the Head of the School.

Research only conjoints working within SoMS must have funding to support the research and the continuation of the agreement would depend on a satisfactory review of standard performance indicators e.g. grant support, publications and postgraduate supervision. With the cessation of the grant the conjoint appointee will no longer reside within the School or require laboratory space.

In the case of teaching continuation would depend on such indicators as contributions to the curriculum, development of teaching materials and teaching evaluation. When taking on new postgraduate students conjoint staff should appoint a co-supervisor from among the full time academic staff.

Once a teaching commitment has been undertaken it is anticipated that the individual would indicate their intent to terminate the agreement in advance to allow replacement staff to be found. Conjoints participating in teaching do so without remuneration from the School.

Space allocation and other support for conjoint academics

Once staff retire and move to a conjoint appointment within the School it is anticipated that they will no longer occupy their current space within SoMS. Depending on their level of participation more appropriate space may be allocated. Conjoints will no longer accommodate an individual office and may be offered temporary shared office space if necessary. Access to office space will be entirely dependent on availability within the building. For conjoints who have a productive research laboratory space will be allocated with respect to their grants and student load. It is acknowledged that some research involves more equipment and space than others and this will be taken into account in reviewing space requirements. The amount of space required by someone doing largely molecular biology may differ from someone doing whole animal studies.

Laboratory space should only be allocated to conjoint academics with external research funding support. All space requirements will be reviewed annually.

Other support may include computer access, internet connection and access to a shared telephone. Conjoints will also have library access, and photocopying entitlements the same as other academic staff. Unfortunately, it is not be possible to provide Conjoint academics with administrative and secretarial support.

Retiring Academic staff who have not negotiated a continuing role within the School with the Head of School are required to vacate their accommodation within SoMS and return all keys and swipe card to the Head of School upon departure.